Managing speakers

In interviews, podcasts and meetings, who said something matters as much as what was said. If you enabled speaker detection when transcribing, Inwista labels each caption with a speaker — and the text view is where you turn "Speaker 1" and "Speaker 2" into real names, fix the occasional mix-up, and keep the cast tidy.

Where speakers show up

In the text view, a speaker pill appears at every point where the voice changes — not on every caption, so the transcript stays readable. Captions without a label show a subtle + Add pill instead. The Show speakers toggle in the top bar hides the pills for distraction-free reading; it only affects the display, never the labels themselves.

Assigning a caption to the right speaker

Click a pill to open the speaker menu. Pick any existing speaker to reassign that caption — the fix for when speaker detection briefly confused two similar voices. Need someone new? Add new speaker, type the name, and it's assigned on the spot and available in the list from then on.

Renaming and removing — everywhere at once

Hover a speaker in the menu and two icons appear. The edit icon renames that speaker across the entire project in one stroke — this is how "Speaker 1" becomes "Maria" in every caption she speaks, instantly. The trash icon removes the label from every caption that carried it; the caption text is untouched, the captions are simply unlabelled afterwards.

Speakers beyond the editor

Speaker labels travel with your project: when you export the transcript, the Include speakers toggle writes them into the file for formats that support it. A minute spent renaming speakers pays off in every export, summary and subtitle that follows.